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eInvoices (XML & PDF/A files)

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eInvoicing is an important topic in the B2B sector in Germany. Since the beginning of 2025, the receipt of eInvoices has been required by law. From 2028, invoices are to be processed exclusively electronically, which is why companies are now looking for a tool that can take on this task. soft Xpansion offers ready-made software and a development tool that will equip you for eInvoicing.

In Germany, eInvoicing is mandatory!

    eInvoicing in Germany
  • Legal basis: Growth Opportunities Act, Value Added Tax Act, BMF letter, Value Added Tax Application Decree
  • Basic definition: Since 1.1.2025, eInvoices within the meaning of the law are only those invoices that comply with EU standard EN 16931. In addition to eInvoices, the law also recognises what are known as "other invoices"
  • Subject matter: From 1.1.2025, the receipt of eInvoices became initially mandatory between companies based in Germany (B2B), exceptions to the obligation have been defined. Transitional regulations apply to the issuing of eInvoices for the years 2025 to 2027 (see Section 27 (38) and (39) UStG)
  • Answers to many questions can be found in the BMF's online FAQ on eInvoicing between companies
  • 15.10.2025: The BMF has formulated a series of amendments to the previous letter (dated 15.10.2024) and to the Value Added Tax Application Decree in a second letter. It serves to further specify the requirements set out in the legislation
  • 28.7.2025: FeRD (Forum elektronische Rechnung Deutschland) and KoSIT (Koordinierungsstelle für IT-Standards) have published joint guidance on their websites entitled "Mandatory information in accordance with the Value Added Tax Act." The document shows in which data field of EN16931 the respective mandatory information under value added tax law is to be implemented
  • 14.07.2025: Second amendment letter from the Federal Ministry of Finance (BMF) on the so-called GoBD published. The amendments primarily concern the requirements for the form and storage of electronic documents and the machine readability of structured invoice data formats. The complete letter can be found at the Ministry website
  • 15.10.2024: The Federal Ministry of Finance (BMF) published the first official BMF letter on the introduction of mandatory eInvoicing from 1.1.2025. It is the first specification of the requirements set out in the Growth Opportunities Act
Advantages of the electronic invoice
Advantages of the electronic invoice
E- invoice schedule Germany
Schedule* eInvoice 2025 - 2030** (Germany)*For the creation of B2B invoices; mandatory for receipt since 1.1.2025**Exceptions for low-value invoices, tickets, etc. not included here

The eInvoicing solutions from soft Xpansion

Perfect E-Rechnung

With Perfect E–Rechnung, soft Xpansion offers an installable solution for processing e-invoices in the XRechnung, ZUGFeRD & FACTUR-X formats.
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PDF Xpansion SDK

Developers can use the PDF Xpansion SDK to add e-invoice functionality to their software. The SDK supports both UBL and UN/CEFACT syntax.
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